One model for every capacity-driven session

Handle registration, capacity, and choice logic for workshops, 1:1 slots, and bookable activities, inside the same agenda that runs the event.

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Used by teams filling workshops, tracks and 1:1 slots without oversells

The operational reality

Once you run parallel sessions, capacity becomes the hard problem

Workshops fill up. Two parallel tracks force a choice. A 1:1 consultation or a test drive needs a specific time slot, not a whole session. Teams end up running this through a patchwork: a form tool for sign-ups, a separate booking app for slots, a spreadsheet for overrides, and manual work to reconcile it all.

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A form tool, a booking app and an override sheet Sessions, blocks and slots in one model

Two parallel tracks force manual juggling Registration blocks make the choice explicit

1:1 slots managed in someone’s calendar Time-slot generation with per-slot capacity

What it does

Capacity as a structured property of the agenda itself

Control registration per session

Every session carries its own rules: capacity, group eligibility, confirmations and calendar files. A full session blocks itself instead of overbooking.

Registration confirms with an .ICS attachment, and the organizer can be notified on every change.

Bundle sessions into a choice

Registration blocks group parallel sessions into pick N of M: one of three, two of five, enforced in the app.

A block can be built in advance and held closed, so registration opens for everyone at the announced moment and capacity counts down from there.

Split a window into slots

A session window splits into bookable slots: 1:1 meetings, test drives, consultations, rentals, each with its own capacity.

Set a 15 minute slot and one seat and the grid builds itself. When a car goes for cleaning, that one slot is deactivated and the bookings already taken stay.

Who sees it, who may take a seat

Whether a group sees a bookable session and whether it may take a seat are two independent gates.

Signing up adds the attendee to a group automatically, so segmented e-mail, push and in-app content follow the sign-up.

Key features

Capacity the agenda can actually enforce

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Per-session capacity

Automatic blocking once a session is full, with the optional display of remaining seats.

Registration blocks

A maximum number of sessions per attendee, choice enforced in the app.

Time-slot generation

Built from session window, slot length and break length, with per-slot capacity and an active/inactive toggle.

Group gates & auto-assignment

Registration-for-groups and visibility-for-groups as independent gates; registering feeds segmented e-mail, push and in-app content.

Confirmations & organizer alerts

Confirmation e-mail with an .ICS attachment on registration, plus optional organizer notifications on every registration change.

Test drives on a 15 minute grid

A brand activation runs two demo cars through an afternoon. Set one session window, a 15 minute slot length and one seat per slot, and the grid builds itself. Attendees book from the app, every booking confirms with a calendar file, and when a car goes off for cleaning that slot is deactivated without disturbing the bookings already taken.

Guided tours on the same model

Guided tours of the venue, mentoring tables and advisory consultations all run on the window-into-slots model. Only the slot length and the seats per slot change, so one coordinator operates every bookable activity from the same screen.

Opened at an announced moment

Workshops can be built well in advance and held closed, so the earliest buyers do not quietly take every seat. At the announced moment registration opens to everyone already signed up, and capacity counts down from a level playing field.

Across the event lifecycle

Capacity set once, counted to the last seat

Set the capacity model

Decide per session: individual cap, choice block, time slots, or a combination

Configure defaults at the session-type level; override individual sessions where needed

Watch seat counts against operational deadlines: catering, materials, room setup

Restrict registration to specific audience groups where sessions are gated

Build sessions ahead of time and hold registration closed until an announced opening moment

Run it live

Attendees register for workshops and book time slots from the event app

Capacity, eligibility and choice rules are enforced automatically

Deactivate individual slots or sessions as conditions change; existing registrations are preserved

Close the loop

Export registrations per session for attendance reconciliation and follow-up

Auto-assigned groups power post-event communication segmented by workshop attended

What you get

Capacity logic that holds, without stitching tools

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Enforced at the source

Capacity is enforced where the session lives, no overbooking and no manual reconciliation after the fact.

One model for every format

Structured choice logic, 1:1 meetings, test drives and bookable activities all run on the same model as workshops.

Communication follows sign-up

Segmented communication without manual list-building, groups follow the sign-up, with a full attendee record per session ready for export.

Fits

Capacity sits on the agenda you already run

Platform overview

Agenda & Sessions

The schedule itself: structure, staged release and what each group sees.

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Registration & Access

The choices made in the registration flow.

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Check-in & On-site

Session-level presence at the room door.

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Trusted across industries running events as a system

“You don’t need any other apps. Everything is connected and continuously developed. We really value their support for our events and the flexibility to customize.”

Miloslav TučekCommunication and Event Specialist, Česká spořitelna