The structured front door for every event you run

Registration & Access is how Happenee decides who gets in, what you learn about them, and how they’re routed through the rest of the event.

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Tailored to your events.

4.7 on Capterra · verified reviews

Used by teams that run registration for everything from VIP dinners to public conferences

The operational reality

No two events register the same way, so each one is rebuilt from scratch

One event is an invitation-only VIP dinner, the next a paid conference, the next an internal all-hands. Without structure, organizers lose track of who’s allowed in, who still owes an answer, and what data was collected.

Registration today On Happenee

A public link where you needed a personal one Four access models: public, personal, domain, nominated

Dietary and travel details chased one by one Conditional questions collect everything once

Sign-off waiting on “someone” Approval workflows with named owners

What it does

Every registration decision, explicit and repeatable

Decide who can register

Pick the model per event: public link, personal link, domain-restricted, or nominated. Visibility and access in the event app follow the same choice.

Where branches, partners or assistants hand out seats, each nominator works from their own Overview and limit. You keep one guest list, a live count against every quota, and who invited whom on the contact.

Collect the right data, once

Gather structured contact data and event-specific answers in one registration form. Conditional questions branch, so each person sees only what applies to them.

On multi-day events attendees pick their roommate while they register, from the people already assigned. Room occupancy and the answers behind it export together, so the hotel list comes from data you hold.

Route and group automatically

Attendees land in groups from their answers, their ticket, or the nominator who invited them. Choosing Brno puts someone in the Brno group as they register.

From there the group drives targeted communication and the filters you report on, so nobody sorts a list by hand.

Cap capacity and close on time

Set a maximum number of attendees and a registration deadline. Capacity questions like buses or dinners track their own seats, and on free events attendees can cancel their registration up to a date you choose.

Approvals before anyone is confirmed

Turn on approved registration and every sign-up waits in the Registrations list until someone accepts or rejects it. On free events that decision comes before a seat counts, and the attendee gets the matching confirmation e-mail either way.

Key features

One registration form, configured per event

Try it as an attendee

Four access models

Public link, personal link (non-forwardable), domain-restricted, and nominations, chosen per event.

Automatic or extended

Attendees get their QR ticket immediately, or pass through a follow-up form for dietary, travel or workshop data.

Conditional questions

Questions branch based on a chosen answer, keeping every form as short as it can be.

Answer-level grouping

Choosing “Brno” puts an attendee in the Brno group for targeted communication, with live seat tracking for capacity choices like buses and workshops.

Approvals & nominators

Approve or reject each sign-up before it counts (free events only), and hand invitations to nominators who work from their own Overview, list and limit.

Consents & data retention

The form closes with your personal-data text and the consents beyond legitimate interest, and any question can delete its answers three months after the event.

Across the event lifecycle

Open at the invite, closed at the export

Set up the event

Choose the registration model: open, personal, domain-restricted, or nominated

Configure required fields, additional questions and consent blocks

Set capacity limits and registration deadlines

Run it live

Keep accepting registrations up to the deadline or capacity cap

Approve or reject incoming registrations where approval is enabled

Let nominators invite and manage their own lists against quotas

Close the loop

Export registration data and attendance records

Retain group assignments for future events in the same workspace

What you get

A registration funnel you can actually measure

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30-minute call · tailored to your events

One consistent model

The same registration model across every event in the workspace, and fewer manual spreadsheets and phone calls chasing missing data.

Clear attribution

Know who invited whom through nominator groups, with structured consent and data retention handled in the system.

A measurable funnel

See the registration funnel per event, per ticket, and per group, not scattered across forms and inboxes.

Fits

Registration data carries into every later capability

Platform overview

Tickets & Payments

Paid ticket types, VAT, payments and invoices, linked back to every registration.

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Communication & Emailing

Confirmations, reminders and follow-ups driven by registration data.

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Check-in & On-site

The guest list becomes the door list, QR tickets scanned at entry.

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Trusted across industries running events as a system

“You don’t need any other apps. Everything is connected and continuously developed. We really value their support for our events and the flexibility to customize.”

Miloslav TučekCommunication and Event Specialist, Česká spořitelna